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Pricing — Toronto & GTA

What does event staffing
actually cost?

Use the estimator below to get a ballpark for your event. No sign-up, no obligation. Ready for an exact number? We respond with a full staffing plan within 2 business hours.

Instant estimate

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Adjust guests, hours, and service style to get a realistic range. The estimate reflects current GTA market rates and our actual coordination fee structure.

  • Servers, bartenders, and kitchen staff
  • Plated, buffet, and cocktail service styles
  • Coordination fee and rush booking included

2025 GTA market rates

Servers$28–35/hr
Bartenders$38–48/hr
Line Cooks$35–45/hr
Sous / Head Chefs$55–95/hr
2-hour response on all quote requests
No hidden fees — rates you see are what you pay
Need an exact number? Get a custom quote →

Instant Staffing Estimate

Adjust to match your event — no sign-up required

Service Style
Roles Needed
Estimated Total $1,815 – $2,230
  • 9× Server5h · $28–$35/hr $1,260–$1,575
  • 2× Bartender5h · $38–$48/hr $380–$480
  • Coordination feemanaged booking$175

No commitment. We respond within 2 business hours.

What Affects Your Final Cost

  • Event length — most events run 4–8 hours; minimum shift lengths vary by role
  • Guest count — more guests typically requires more servers; we recommend the right ratio
  • Service style — formal plated service requires more staff per guest than buffet or cocktail-style
  • Coordination fee — our Managed Staffing tier includes a fee covering briefings, day-of management, and no-show coverage
  • Rush bookings — under 48 hours notice carries a 35% premium; we confirm availability before committing
  • Out-of-GTA events — travel time is billed at hourly rate (portal to portal) with a 5-hour minimum

How Many Staff Do I Need?

General guidance for plated dinner service:

  • Under 30 guests — 2 servers, 1 bartender (optional)
  • 30–75 guests — 3–4 servers, 1 bartender
  • 75–150 guests — 5–8 servers, 1–2 bartenders
  • 150–300 guests — 9–15 servers, 2–3 bartenders
  • 300+ guests — custom staffing plan; contact us directly

Buffet and cocktail-style events require fewer servers per guest but the same bar coverage. See our complete staffing ratios guide for a full breakdown.

Coordination Fee — What It Covers

Our Managed Staffing coordination fee is not a booking surcharge — it's the operational layer that separates a managed team from a marketplace listing. It covers:

  • Staff selection and assignment from our vetted roster
  • Pre-event briefing: timeline, service style, dress code, client notes
  • Day-of check-ins and confirmation from our operations team
  • No-show coverage — if someone can't make it, we find a replacement before you find out
  • Post-event performance review (used to build your staff profile for repeat bookings)

Corporate Account Pricing

Companies booking 4 or more events per quarter qualify for volume pricing and a dedicated account contact. If you run recurring catered lunches, quarterly events, or frequent executive dinners, get in touch and we'll structure a rate that reflects your volume.

Rush Booking Policy

We keep an on-call staff pool for urgent requests — last-minute cancellations, same-day needs, and short-notice events. Rush bookings (under 48 hours) carry a 35% premium. We confirm availability and rate before anything is committed.

Frequently Asked Questions

Yes — a deposit is required to confirm staffing for your date. The amount varies by event size and is applied to your final invoice.
Your quote will include a recommended staffing breakdown (roles, hours, headcount), hourly rates by role, coordination fee if applicable, and total estimate. No hidden fees.
We accommodate additions up to 72 hours before your event at standard rates. After that, additions are treated as rush bookings and subject to availability and premium pricing.
We cover no-shows internally. Our operations team sources a replacement from our vetted roster. You pay only for hours worked. This is included in the Managed Staffing coordination fee.
We have minimum shift lengths per role (typically 4 hours for GTA events). There's no minimum headcount — we've staffed events from 15 to 400+ guests.
Yes — many caterers use us to supplement their own service staff. We can staff under your brand or your caterer's name if needed. Get in touch to discuss a B2B arrangement.

Get a custom quote for your event

Tell us your date, headcount, and event type — we'll respond with a full staffing plan and pricing within 2 business hours.

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